A resignation letter is a formal document informing your employer of your decision to leave the organization. It clearly states your intention to resign, mentions your last working day, and maintains professionalism in the exit process.
Using a well-drafted resignation letter ensures a smooth transition, protects your reputation, and helps maintain a positive relationship with your employer.
Many companies require a resignation letter before an employee exits within the notice period. Even if not mandatory, it is seen as a professional gesture—especially during job shifts, personal changes, or relocation. A resignation letter outlines the decision to leave and the departure timeline, helping avoid confusion.
Resignation letters vary based on the reason and workplace context. Choosing the right format ensures the letter remains professional and appropriate to the situation.
Date: [Insert Date]
To: [Recipient's Name], [Designation]
[Company Name], [Address]
Subject: Resignation from [Your Position]
Dear [Recipient's Name],
I am resigning from my role as [Your Position] at [Company Name], effective [Last Working Day], serving [Notice Period].
I sincerely thank you for the support and the growth opportunities during my time here. Please let me know how I can assist with the transition.
Yours sincerely,
[Signature]
[Your Full Name]
Date: [Insert Date]
To: [Recipient's Name], [Designation]
[Company Name], [Address]
Subject: Resignation with Short Notice
Dear [Recipient's Name],
I’m resigning from my position as [Your Position], effective [Last Working Day]. Due to [brief reason], I’m unable to serve the full notice period.
I appreciate the opportunities I’ve had and will support a smooth handover.
Yours sincerely,
[Signature]
[Your Full Name]
Date: [Insert Date]
To: [Recipient's Name], [Designation]
[Company Name], [Address]
Subject: Resignation from [Your Position]
Dear [Recipient's Name],
I’m resigning from my position at [Company Name], effective [Last Working Day], due to [brief reason].
Thank you for the support and experiences. I’ll help ensure a smooth transition.
Yours sincerely,
[Signature]
[Your Full Name]
Date: [Insert Date]
To: [Recipient's Name], [Designation]
[Company Name], [Address]
Subject: Retirement Notice
Dear [Recipient's Name],
I am retiring from my position as [Your Position], effective [Last Working Day].
Thank you for the wonderful years and support. I’m happy to assist during the transition.
Yours sincerely,
[Signature]
[Your Full Name]
1. Header and Date
Start with the current date at the top, followed by your full contact details (address, phone, and email). This helps the employer contact you if needed.
2. Greeting
Use a professional salutation such as “Dear Mr./Ms. [Last Name],” keeping the tone respectful and appropriate to your relationship with the recipient.
3. Statement of Resignation
Clearly state your decision to resign and mention your last working day. Example: “I am resigning from my position as [Your Position] at [Company Name], effective [Last Working Day].”
4. Reason for Leaving (Optional)
If you choose to include a reason, keep it brief and positive. Example: “I’m retiring to focus on personal goals” or “Relocating due to family commitments.”
5. Gratitude Expression
Thank the organization and your team for the opportunities and support. Example: “I’m grateful for the experience and guidance during my time at [Company Name].”
6. Offer Transition Support
Offer to help with the handover. Example: “I’m happy to assist with training or pending tasks to ensure a smooth transition.”
7. Closing and Signature
End with a formal closing like “Sincerely” or “Best Regards,” followed by your name. Sign above your printed name for physical letters; a typed name is fine for email.
Sperso Filings offers expert support to create clear, professional, and customised resignation letters. Whether you're handling a delicate exit or want a well-drafted letter, our team ensures it’s tailored to your role and situation—maintaining professionalism and meeting your needs.
Getting a professionally written resignation letter ensures your message is clear, polite, and suitable for your situation. Whether you're switching careers or facing workplace challenges, expert drafting helps maintain your reputation and ensures a smooth exit.
• Consultation: We understand your role, reasons for leaving, and preferred tone.
• Drafting: Our experts prepare a suitable draft that meets professional standards.
• Review & Finalise: You get to review the letter and request edits before it’s finalised for submission.
Basic pay, allowances, deductions (PF, ESI, TDS), gross pay, net pay, and employee info.
Yes, it is legally required under Indian labor laws for transparency and recordkeeping.
Yes, the templates include all legally mandated components for compliance.
Custom slips ensure accuracy, branding, and better legal compliance than generic formats.
Yes, Sperso Filings provides automated solutions for bulk and error-free slip generation.