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ESI Registration is a mandatory requirement for businesses under the Employees' State Insurance (ESI) scheme, governed by the ESIC Act. The scheme provides vital medical and financial benefits to employees during sickness, injury, or maternity. Managed by the Employees' State Insurance Corporation (ESIC), it applies to establishments with more than 10 employees, including those under the Establishment Act and sectors like newspaper businesses.
Under the Employees' State Insurance Act, 1948, ESI registration is obligatory for all factories and business establishments, including private educational institutions, that employ more than 10 workers (or 20 in certain states). This requirement applies to all enterprises enrolled under the Employees’ State Insurance Corporation (ESIC). Employees earning up to ₹21,000 per month (or ₹25,000 for those with disabilities) are entitled to benefits under the scheme. As part of the initial step in the registration process, employers must contribute a fixed percentage of the employee's monthly earnings towards the ESI scheme. These contribution rates, specified by the Ministry of Labour, fund essential services such as healthcare, maternity support, and compensation for workplace injuries or disabilities. While both the employer and employee contribute, the employer’s share is generally greater. To complete the online registration via the ESIC portal, businesses must provide documents like the company’s PAN card, a list of employees, and incorporation-related documents such as the Articles of Association. Upon successful registration, a unique 17-digit identification number is assigned, which is essential for ongoing compliance and contribution tracking. Employers already registered can use the Employer Login on the portal to manage obligations and monitor contribution status. Furthermore, companies are required to submit information about their in-house health coverage, if applicable, and follow applicable state and central government norms. Employers can verify their registration through the Common Registration Link or the IP Portal. Proper adherence ensures that workers are protected under the social security framework of the Government of India, promoting workforce welfare and legal compliance.
ESI registration ensures legal compliance while safeguarding employee welfare. It helps avoid penalties and provides crucial health and financial protection, offering a strong support system for employees during emergencies.
From the day of registration, employees and their families receive comprehensive medical care, including hospitalization, outpatient services, specialist consultations, and preventive treatments. This ensures access to quality healthcare without added financial burden.
Female employees are entitled to maternity benefits, which include paid leave during pregnancy, delivery, and postnatal recovery. Along with medical care, the scheme offers cash allowances, supporting the employee’s health and recovery without financial stress.
In cases of work-related injuries or illness, the scheme provides disablement benefits, whether temporary or permanent, depending on the severity. In the unfortunate event of an employee's death, dependant benefits are extended to the family, offering essential financial support.
The scheme also provides a lump sum payment for funeral expenses, helping the family manage immediate costs following an employee’s demise.
With contributions from both the employer and employee, the ESI scheme acts as a financial safety net. It cushions workers and their families from the economic impact of illness, disability, or death, ensuring stability and security during difficult times.
The ESI Act applies to non-seasonal factories and establishments with more than 10 employees (or 20 in some states) whose workers earn up to ₹21,000/month (or ₹25,000 for employees with disabilities). It includes sectors like factories, shops, cinemas, and hotels.
To get an ESI card, employees must work in a covered establishment and earn below ₹21,000. Contributions from both employer and employee ensure access to healthcare, maternity, and social security benefits.
Eligible employers must register if they have more than the employee threshold. They must contribute 3.25% of wages, while employees contribute 0.75%, ensuring coverage for illness, disability, and medical care. Timely payments are required to avoid penalties.
Employees earning up to ₹21,000/month qualify for benefits, including medical treatment, maternity leave, and disability support. The income cap is ₹25,000 for disabled employees.
The ESI Act is a legal framework that provides health insurance and income protection to Indian workers and their families through mandatory employer and employee contributions.
The Employees' State Insurance (ESI) Act, 1948, enacted by the Government of India, was a pioneering law aimed at ensuring social security for workers. It offers financial support during sickness, maternity, disability, or workplace injuries, and is managed by the Employees' State Insurance Corporation (ESIC). The Act also ensures medical care for employees and their families.
ESI Registration is mandatory for eligible businesses and ensures adherence to the law. Employers, including company shareholders, must register workers under this scheme—often alongside other legal processes like Trademark Registration.
Staying compliant requires businesses to stay informed through digital tools and formal channels. The Act remains vital in safeguarding worker welfare and strengthening India’s social security system.
The cost of ESI Registration depends on the number of employees and any extra services chosen.
To register, employers must submit basic documents (like PAN, registration certificate, employee list) on the ESIC portal.
Timely payments help avoid fines and keep your business compliant.
Follow these steps to register for ESI:
Go to the official Employees' State Insurance Corporation (ESIC) website and create an account.
Provide business details like name, address, and organization type.
Submit all required documents for verification.
Check all entered information for accuracy.
Submit the completed form online.
Once approved, you'll receive a unique 17-digit ESI registration number.
Issue ESI numbers and cards to employees for benefit access.
Employers must report employee contributions monthly via the ESIC online portal. These payments are due within 15 days after the end of each month. It's essential to keep accurate documentation—including salary slips and proof of payment—to comply with ESIC requirements.
To qualify for benefits, employees must contribute for a minimum of 70 days during a contribution cycle. Timely submissions ensure your staff can access their entitlements without delay and your business stays compliant.
ESI registration is required for all businesses employing 10 or more workers (or 20 in some states) earning ₹21,000/month or less (₹25,000 for disabled employees).
Some limitations include:
The ESI Act applies only to employees within a specific wage limit, leaving out higher-earning workers from its benefits.
The scheme is managed by the Employees' State Insurance Corporation (ESIC), under the Ministry of Labour and Employment, Government of India.
Yes. Contractual and temporary workers are eligible if:
To obtain an ESI card, employees must:
The ESI registration process typically takes around 7 to 14 working days once all documents are submitted properly.
ESIC ensures social security by providing:
Employers must contribute 3.25% of each eligible employee’s wages. While this adds to business costs, it provides legal compliance and social security for employees.
The total ESI contribution is 4% of gross salary: